UNAPPROVED

MARSHALL COUNTY BOARD OF COMMISSIONERS
WARREN, MN
REGULAR BOARD MEETING
SEPTEMBER 7, 2010, 9:00 A.M.
COMMISSIONER’S BOARDROOM

9:00 Pledge of Allegiance/Call to Order/Open Forum

9:01 Agenda Approval (with possible additions)

9:02 Approval of Minutes of August 17, 2010

9:05 Ag Association – 2011 Budget Review

9:30 John Wynne – Small Cities Grant Application Consideration

10:00 LAHBNP – Program Annual Update

10:30 Tech Committee – Content Filtering Options

10:50 Break

11:00 Highway Department – Engineer Lon Aune

11:30 Don Matz – Grant Resolution

11:40 Board of Health – Stephen Health Concern

12:00 Lunch

1:00 2011 County Benefit Consideration

1:20 Auditor Report – Scott Peters

1:40 2011 Budget Review – Consideration/Approval of Proposed Levy
and Budget

2:10 Commissioner/Committee Reports

2:25 Additions/Announcements/Adjournment

9/18/10 - Regular Board Meeting - 9:00 a.m. - Commissioner’s Boardroom

OFFICIAL PROCEEDINGS
MARSHALL COUNTY BOARD OF COMMISSIONERS
August 17, 2010 9:00 A.M.
Marshall County Boardroom

The Pledge of Allegiance was given.

Chairman Borowicz called the meeting to order with the following present: Commissioners Sharon Bring, Gary Kiesow, Kenneth Borowicz, LeRoy Vonasek, Curtis Carlson, Auditor-Treasurer Scott Peters, and Recording Secretary Domita Taus.

The August 17, 2010 meeting agenda was approved with additions. M/S/C – Kiesow, Carlson

The Board approved the August 3, 2010 meeting minutes with corrections. M/S/C – Vonasek, Kiesow

Robert Hestekind addressed the Board to discuss a medical payment consideration. Mr. Hestekind’s son was injured at the County Park and is requesting the limited med pay that can be provided through MCIT in an amount up to $2,500.00. The Board approved this request. M/S/C Bring, Carlson

Department Heads and Employee Benefits Committee addressed the Board to discuss 2011 benefits. Those present were Lon Aune, Beverly Lydeen, John Novacek, Russ Steer, Mike Williams, Jennifer Anderson, Don Matz, Tammy Johnson, and Dave Clark. Mr. Aune stated that at the last meeting the committee had presented four options that they are looking at for the 2011 benefits. The options brought to the Board included, a personal day for employees for 2010, a buy-out for employees nearing retirement, a 50 cent COLA, and a $25 increase towards medical pay. Mr. Aune stated the department heads are in favor of the 50 cent COLA and $25 towards insurance.

Social Services Director Jennifer Anderson addressed the Board and received acceptance and approval on the following items:

General Business
The Big Ten Food Support Award was accepted by the Board. M/S/C – Carlson, Kiesow

The Board accepted the NACO Prescription Card Program Report. M/S/C – Vonasek, Bring

The Board accepted the Child Support Business Process Redesign Update. M/S/C – Vonasek, Carlson

The State Operated Services Daily Rates Update was accepted by the Board. M/S/C – Kiesow, Bring

Policy
The Board accepted the “Redesign” Update. M/S/C – Vonasek, Kiesow

Approval was given to the Special Needs Basic Care Continuance. M/S/C – Carlson, Bring

Licensing and Contracts
The Board approved the MinnesotaCare Contract Renewal. M/S/C – Carlson, Kiesow

Director’s Administrative Report
The Regional Efforts Report was accepted by the Board. M/S/C – Kiesow, Bring

Authorizations
The Board approved Case Activity, Bills, and Director Actions. M/S/C – Bring, Kiesow

Highway Engineer Lon Aune addressed the Board.

RESOLUTION 08-17-01
BE IT RESOLVED, that pursuant to advertisement for bids for SP 45-090-04, Bike Path in Florian Park, Bituminous Surfacing and Aggregate Base the following bids were received:

Davidson Construction, Inc…………….….$91, 599.00
Olson Construction, TRF, Inc……….…….$99,475.00

NOW THEREFORE BE IT RESOLVED that the bid of Davidson Construction, Inc in the amount of $91,599.00 be accepted, contingent upon DBE approval from the State of Minnesota Department of Transportation EEO Office. M/S/C- Bring, Vonasek

RESOLUTION 08-17-02
BE IT RESOLVED that the County Auditor be authorized to issue warrants for the following right of way easements along County State Aid Highway No. 30, for the purpose of reconstructing said road. (State Aid Project 45-630-10).

PARCEL NO.                   NAME & ADDRESS                                      PAYMENT
          27                        New Maine Town Hall                         $222.00
                                      c/o Jill Edin
                                      13793 360th St. NW
                                      Newfolden, MN 56738
M/S/C- Bring, Kiesow

Mr. Aune discussed the Bike Path Award, provided an update on CR # 5, ground spraying, an issue with a Historical Society Building Site and project updates.

The Board approved to transfer the cost of the labor and materials the Highway Department incurred while assisting with the historical building site in the amount of $4,817.50 from Revenue Department reserves. M/S/C - Bring, Vonasek

Cam Fanfulik, NWRDC Economic Development Director, presented an extensive Alternative Energy Audit report to the Board regarding various energy resources currently used in the County and potential sources that could be utilized.

The Board recessed for lunch at 12:00 and reconvened at 1:00 p.m.

Jan Kaspari, Water Plan Coordinator/Zoning Administrator addressed the Board to discuss possible changes to the SSTS rules and to get signature on a letter to the MPCA opposing soil verification standards. M/S/C - Bring, Carlson

John Wynne, Wynne Consulting addressed the Board to discuss Buyout Funding. Mr. Wynne stated that there are still 10 people on the flood buy-out list that they were not able assist because the funding ran out. Mr. Wynne stated that there is some other funding out there, but must submit a new application and is looking for Board authorization to proceed with the application.

RESOLUTION 08-17-03
BE IT RESOLVED that Marshall County, Minnesota act as the legal sponsor for the projects contained in the Application to be submitted on August 18, 2010 and the County Board Chairman and County Auditor are hereby authorized to apply to the Department of Employment and Economic Development for funding of this project on behalf of Marshall County.

BE IT FURTHER RESOLVED that Marshall County has the legal authority to apply for financial assistance, and the institutional, managerial and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life.

BE IT FURTHER RESOLVED that Marshall County has not violated any Federal, State or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice.

BE IT FURTHER RESOLVED that upon approval of its application by the State, Marshall County may enter into an agreement with the State of Minnesota for the approved project, and that Marshall County certifies that it will comply with all applicable laws and regulations as stated in all contract agreements.

NOW, THEREFORE BE IT RESOLVED that the County Board Chairman and County Auditor, or their successors in office, are hereby authorized to execute such agreements, and amendments thereto, as are necessary to implement the project on behalf of the Applicant.
M/S/C- Carlson, Bring

The Board reviewed the 2011 budget.

Commissioner Bring made a motion to provide a $.50 COLA for 2011 for non elected personnel. Motion died for a lack of a second.

The Board approved to add a $.50 COLA in the 2011 budget. M/S/C – Borowicz, Vonasek

Auditor-Treasurer Peters provided the following items for his report:

Budget Review
County Attorney response update
Small Cities grant opportunities
Election Results
Financial Report
Cooling repair
Ditch fund

RESOLUTION 08-17-04 Payment of Bills
BE IT RESOLVED, that after review of the following bills, authorization for payment of the same in the following total amounts, are hereby approved, with a detailed listing kept on file at the Auditor’s office.

                   Auditor bills:
July 20, 2010                         $116.00
July 23, 2010                  $572,877.61
July 28, 2010                  $14,275.19
August 4, 2010                $71,576.11
August 6, 2010                 $113,494.99
August 13, 2010              $21,184.82
Total                            $793,524.72

Commissioner bills: $142,150.36 M/S/C – Vonasek, Bring

RESOLUTION 08-17-05            Per Diems
                                                         PER DIEMS
                   Kenneth Borowicz           $300.00
Sharon Bring                  $180.00
Curtis Carlson                $180.00
Gary Kiesow                    $180.00
LeRoy Vonasek                $120.00
         Totals                              $960.00
M/S/C – Carlson, Bring

The following Commissioner/Committee Reports were shared:
          Commissioner                 Meeting/Report
Borowicz                         JD 11/21 Ditch Meetings
Bring                              Regional Trail Meeting, MarKit
Carlson                           MarKit, KaMaR, JD11 Ditch Meeting, Northwest Mental Health
Kiesow                            JD 11/21 Ditch Meetings
Vonasek                          MarKit, Tri-Valley, KaMaR

Chairman Borowicz shared correspondence with the Board.

The chair adjourned the meeting at 3:20 p.m.

OFFICIAL PROCEEDINGS
MARSHALL COUNTY BOARD OF COMMISSIONERS
August 3, 2010 9:00 A.M.
Marshall County Boardroom

The Pledge of Allegiance was given.

Chairman Borowicz called the meeting to order with the following present: Commissioners Sharon Bring, Curtis Carlson, Gary Kiesow, Kenneth Borowicz, LeRoy Vonasek, Auditor-Treasurer Scott Peters, and Recording Secretary Domita Taus.

During Open forum Jim Stengrim and Loren Zutz addressed the Board to discuss MST Watershed issues. MST Watershed Director Nick Drees was also present for this discussion. Mr. Stengrim stated that he was disappointed that none of the Commissioners attended the previous night’s Watershed Meeting and also stated an issue with their meeting agenda. Mr. Zutz commented on the IPAD ruling he had previously shown the Board and voiced his disappointment that it was not taken into consideration before reappointments to the Watershed Board were made. Mr. Zutz asked if the County planned to take any action regarding the IPAD ruling.

Emergency Management Director Gary Durand provided the Board with information on constructing a building in which to keep all emergency management machinery. Mr. Durand also brought a ditch cleaning request on Ditch 22.

The August 3, 2010 meeting agenda was approved with additions. M/S/C – Carlson, Vonasek

The Board approved the July 20, 2010 meeting minutes with corrections. M/S/C – Kiesow, Bring

Kevin Smith, North Valley Healthcare Administrator and Chief Financial Officer Mitch Kotrba provided a report to the Board on plans to build a new healthcare facility next to the Good Samaritan Center and discussed options for the old building. Mr. Kotrba also reviewed the 2011 Public Health Budget, requesting an increase for 2011 from $28,000 to $35,000. Mr. Kotrba stated that Public Health had a $14,000 shortfall in 2010.

Dawn Korynta, Trish Lewis and Barb Kalinoski addressed the Board to provide a NW Regional Library Report showing information on usage and services offered through the county.

Auditor-Treasurer Scott Peters provided the following items for his report:

Letter from Jim Stengrim regarding a MST Watershed complaint, Mr. Stengrim was present for this discussion. Attorney Williams has been contacted for comment on the letter.
MCIT letter regarding juvenile accident

Highway Engineer Lon Aune and Assistant Rodney Teigen addressed the Board.

Mr. Aune opened bids for the following:
          SP 45-090-04              Bike Path
          Davidson Ready Mix & Construction., Inc.               $91,599.00
          Olson Construction of TRF, Inc.                              $99,475.00

          SAP 45-608-08           Overlay – CSAH 8
          Knife River Materials                                             $134,235.48
          Minn-Dak Asphalt, Inc.                                          $151,220.50

          SAP 45-617-14           Aggregate Base – CSAH 17
          Thygeson Construction                                          $289,188.40
          Davidson Ready Mix & Construction., Inc.              $371,252.20

Mr. Aune discussed a Mn/DOT Detour Agreement and received Board approval to enter into the agreement. M/S/C-Carlson, Vonasek

Mr. Aune informed the Board about Cattail Spray Rates.

Mr. Aune presented a ditch cleaning request for CD#15 in Section 31 of Holt Township going into Section 6 of Excel Township. M/S/C- Kiesow, Bring

A highway project update was provided by Mr. Aune.

Water Plan Coordinator/Zoning Administrator Jan Kaspari addressed the Board to discuss her 2011 Budget.

The Board recessed for lunch at 12:00 pm and reconvened at 1:00 pm

Dan Thorstad. Janelle Kollin, and Lisa Newton addressed the Board to discuss the 2011 SWCD Budget and to provide an update on recent projects.

Ethel Thoralacius addressed the Board to provide a Highway 75 Report. The Board approved to appropriate $100.00 to the Highway 75 Coalition for 2011. M/S/C - Borowicz, Bring

Department of Corrections Probation Supervisor Mark Blomquist addressed the Board to discuss the Probation and STS 2011 Budget.

County Park Manager Al Kuck addressed the Board to discuss the 2011 Budget and Park Manager Job Description.

MST Watershed Administrator Nick Drees addressed the Board to discuss the meeting held with the Polk County Board of Commissioners regarding the watershed and various complaint issues.

RESOLUTION 08-03-01
BE IT RESOLVED, that pursuant to advertisement for bids for SAP 45-608-08, Bituminous Surface and Curb & Gutter the following bids were received:

Knife River Materials…………………….$134,235.48
Minn-Dak Asphalt, Inc………………….$151,220.50

NOW THEREFORE BE IT RESOLVED that the bid of Knife River Materials in the amount of $134,235.48 be accepted. M/S/C- Kiesow, Bring

RESOLUTION 08-03-02
BE IT RESOLVED, that pursuant to advertisement for bids for SAP 45-617-14, Subgrade Preparation and Aggregate Base the following bids were received:

Thygeson Construction, Inc…………………….$289,188.40
Davidson Ready Mix & Const., Inc..……….….$371,252.20

NOW THEREFORE BE IT RESOLVED that the bid of Thygeson Construction, Inc. in the amount of $289,188.40 be accepted. M/S/C- Carlson, Vonasek

The Board reviewed the 2011 County Budget.

The following Commissioner/Committee Reports were shared:
          Commissioner                 Meeting/Report
Borowicz                         Marshall County Park Board, Community Justice Advisory Meeting
Bring                              Marshall County Park Board, volunteer at Marshall County Outstanding Senior Citizen
Carlson                           Polk County Board, NW Mental Health Center, MC at Marshall County Outstanding Senior Citizen
Kiesow                            Joint Powers Natural Resources, NWRD
Vonasek                          Polk County Board

The meeting adjourned at 4:00 p.m. M/S/C – Bring, Vonasek

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